Top 5 Things To Consider When Deciding Your Wedding Venue

While some brides and grooms prefer to host a traditional wedding with all of the standard features normally included, others are moving away from this and are taking creative liberty when planning their event. Today’s weddings can be as elaborate or minimalistic as the couple desires. While many aspects of a wedding are now optional or may be substituted with other items in various ways, there is one essential aspect that is required regardless of your wedding plans. This is the venue where you choose to tie the knot. Regardless of whether you have a civil service in a courtroom, a traditional church wedding or something much more unique and elaborate, you must have a physical location where the event will take place. As you prepare to select a wedding venue, pay close attention to these five essential factors so that you make an informed venue decision.

The Size of Your Wedding

Some wedding venues are very small, and they be may only be able to accommodate a few dozen guests at most. Other venues are huge, and they could accommodate several hundred guests are more. There are other reasons to focus on the physical size of the event space other than the ability to accommodate a specific number of guests. For example, your guests need somewhere to park their vehicles, so you will need to select a venue that has ample space available for parking. Your venue also should accommodate your plans for the event. For example, you will need more space if you intend to have buffet tables and a dance floor set up than if your event does not include these features. If your event will be catered, your caterer may also need a food prep area that is removed from the main party area. You may be able to immediately eliminate many venues from your list of options when you take time to prepare a guest list upfront. You also need to understand your vision for your event so that you can select a venue that has ample space for your plans for the event.

The Wedding Date

Your wedding date should also be determined upfront before you begin searching for venues. Many venues are reserved months in advance, and your wedding date selection may immediately eliminate some beautiful venues from consideration because of a lack of availability. If you plan to host a wedding during the colder or wetter months of the year, you may understandably avoid looking at outdoor venues. Your attention can focus only on indoor venues that can provide you and your guests with an adequate shelter based on anticipated weather conditions for that season. If you do prefer to have an 

outdoor wedding, ensure that your venue provides you with or can accommodate an awning and other climate control features that may be essential regardless of the season. The time of day for your event may be equally important as you pick out a venue.

Your Budget

Your budget also must be taken into consideration. Some venues, such as your backyard or a local park may be used at minimal or no cost. Others could cost a fortune, and they may even be priced outside of your budget. Remember that inclusions and exclusions vary from venue to venue. While one venue may seemingly cost more at first glance, the availability of included amenities and services may make a venue more cost-effective overall.

The Theme or Style of Your Event

By focusing your attention on these various factors, you may have easily been able to eliminate many contenders from your list of options. The next step to take is to determine the theme or style of event that you want to host. For example, the beauty and elegance of a beach wedding in Byron Bay may not be well-suited if you intend to host a modern or contemporary event. A beach wedding may be exactly what you are looking for, on the other hand, if you want to plan a beautiful destination wedding. Keep in mind that some venues may actually reduce the number of decorations and flowers that you need to use. A beach wedding, for example, may be perfectly executed with a few flowers, chairs and an awning or trellis.

Inclusions and Exclusions

Many venues today have included services and amenities. Some venues require you to use their services and amenities. For example, you may have to use a venue’s bartending or catering service. This could work out well if these services are priced within your budget or are available for a discount, or it may be disadvantageous. Some venues also have included tables, chairs, a dance floor and even a kitchen for the caterer to use. Others may require you to bring all of your own equipment and materials into the venue. Keep in mind that inclusions and exclusions also are related to time. For example, one venue may only give you access to it for a few hours, and others may be rented for an entire weekend. This factor can affect your entire wedding experience. It is easy to make a price comparison based on the face value of the quotes that you receive, but it is important to dig deeper to determine the full cost of hosting an 

event in each desirable area. Remember that inclusions may also save you time and energy with wedding planning, decorating, preparatory work, cleanup work and more.

Planning a wedding is a huge and stressful feat that requires you to make tough decisions quickly. Many of the most popular venues are reserved well in advance, so you will need to be prepared to act quickly as soon as you find a beautiful area that lives up to your expectations. Now is a great time to prepare a guest list, create a budget, select a wedding date and determine your event’s theme or style. By taking these steps upfront, you can more easily decide which venue is a good fit for your event plans once you begin actively comparing the available options.

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